Medical Bill Organizer
The following is a list of steps to follow when organizingyour medical bills.
1.Separate the bills by the provider of service name.
2.Place the oldest statement date on the bottom and the mostcurrent date on the top.
3.Next,sort the EOMB's (explanation of benefits) by providerof service and total amount charged.
4.Place the oldestservice date on the bottom and the most current on thetop.
5.If you have a supplemental insurance, sort the explanationon the bottom and the most current on the top.
 Now you are readyto match the provider statement with the insurance paymentstatements (explanation of benefits forms)

Take the provider bill and look for the service date andthe amount of the charge. Next look at the stack of(EOMB's) payment statements, and then the supplementalEOB's. Place the provider bill on top, then the Insurancepayment statement second, and then the supplementalexplanation ofbenefits form last. Proceed with the rest of the providerbills, and follow the same format. Place any duplicates ina separate stack to be disposed of later.

Organizing hospital, physician and other medical bills

After a hospital stay or a visit to your doctor, you mayreceive many different documents. It is very important tokeep these medical bills, payment statements, receipts,prescription information, and claim forms together and inorder.

Here are some basic tips that will help you organize thisimportant information.
1.Always ask whether a Provider (Hospital, Physician, Homecare service, etc.) will bill all of your insurance directly on your behalf, also, if theyaccept Medicare assignment.
 Even if they agree to bill your insurances, you willregularly receive bills, statements, and explanation ofbenefits forms(response of the insurance companydetermination).

If the provider will not bill your insurance, you willthen be required to submit thebill yourself, or have someone assist you in filing withyour insurance company.
2.Obtain a large accordion folder with several pockets inwhich to keep all of your paperwork. Several plain folderswill also work. You will need to label the pockets orindividual folder for the following:
  • Each provider of service
  • Prescription information
  • Extra insurance forms
  • Miscellaneous
3.Read each billor statement carefully. Review the information. Look for:
 A. The name of the provider.
B. The address of the provider.
C. The account number.
D. The date of and charge for service.
E. The description of service.
F. Your name and, Medicareand/or insurance information.
G. The phone number to call with questions.
 Make sure you understand the bill. If you have anyquestions, call the number on the statement forclarification.
4.Watching for the service date (the date you received theservice) and the total amount of the charge will help youin sorting and organizing the documents related to eachprovider.
5.Remember to look for the explanation of benefits formfirst. This will state whether a charge was paid, denied,or if additional information is needed. If there isnothing for you to do, then file the form in the folder ordivider assigned to that provider of service.
6.If Insurance has paid on the claim, then the supplementalinsurance can be billed. And, if the provider of serviceis handling this for you, then simply file the Insurancepayment form in the correct provider folder or divider.
 However, if you must file with your secondary insurance,then make a photocopyof the explanation of benefits form and the provider bill.Print, on the copies, your supplemental identificationnumber, then mail both, the explanation form and theitemized bill, if required, to the insurance company.
* Please note, some insurance companies require their ownclaim form also be included. If you have one of thesecompanies, follow their procedure.
7.As each provider charge is paid by your insurance, andthere is no remaining balance,mark the bill as paid. File together the provider statement, the explanation ofbenefits form, and the other insurance determination ofbenefits form, in the proper folder or divider.
8.To keep track of all the payments, make a record of theinformation on a sheet of paper for easy review. Make alist of the following:
 A. Provider of service.
B. Account number.
C. Date of service.
D. Total charge for service.
E. Amount paid by Medicare.
F. Amount paid by insurance.
G. Payment you may have made.
H. Current balance.